WORK EXPERIENCE
Doctors Pain Managment
1/11/2022 - Present
Kissimmee, Fl
Owner: Dr. Paul Webster
Medical Secretary - I answer the telephone, check in the patients and collect co-payments. Check out the patients and schedule the next appointments, filing, pulling the patients charts for the following day. Naming the incoming faxes for medical records, MRI’s, Xrays, Ct scans and dropping into the patients online charts. Pulling medical records for the patients and for Attorneys. January 2023 my job duties changed to include separating the incoming mail from regular mail and checks. Naming the different mail to accounts. I scan these accounts into the G drive and forward to the billing department. I also make the deposits online banking. After my deposits are completed and the mail has been sent to billing I do my filing. Process payments for conferences, final settlements and pip suits. Help with rooming the patients. Software programs I use for my daily work: E Clinical Work 12 and Google Chrome.
G and G Fleet Services
3/16/20 - 7/29/21
Kissimmee, Fl
President: Chad Parker
Lost my job due to Covid
Administrative Assistant - I worked with the parts department and when there was a price change I would update the computer in our inventory with the new amounts. I prepared invoices on the equipment we were getting ready to service and email to the contractor for an approval for the amount we are charging for the repairs. Once I received the approval I would schedule the service on the daily calendar and a service technician would be scheduled for that service. I was responsible to transfer money to each service technicians company credit card and make sure the receipts that are turned in matched up to the amount that was being spent and break the expenses down by the work orders by each day. I also kept up with each service technicians daily hours and keyed in on a spread sheet. I turned these hours into the office manager to make payroll for the week. At the end of the week I gave our Vice President a spreadsheet tracking the weekly amount of money spent on each company credit cards, the service technicians hours and the mileage on the vehicles broke down by the day. I also matched up the purchase orders with the vendor invoices for payables making sure the parts ordered matched up and the total on the invoices were correct. Once paid I then would file away in our closed files.
Bogin Munns and Munns
7/29/19 - 2/14/20
Orlando, Fl
Office Manager: Mary Jonas
Bookkeeping Clerk - I process the Attorneys time slips, Pre bills and cost request. I write up the deposit slips, process credit card payments, process the Firm Calendar and email to the Attorneys, cleaned up the closed files, keyed in the cost for certified mail to the clients account. Print out the Trust details. This is done in Perfect Practice Case Management and Perfect Practice Scheduler.
Office Manager - Managed daily activities in the office: Accounts payables and receivables, processed weekly payroll, printed out payroll checks, filing. I scheduled services for the company trucks and kept a spreadsheet on each vehicle tracking the driver, mileage and date of last services. I signed for incoming packages and dispersed to the right department. I kept up a spread sheet on all the subcontractors general liability insurance and workman’s compensation. I collected gas and miscellaneous receipts daily from all the employees and logged their expenses on a spread sheet and generated a monthly expense report. I ordered office supplies and fuel cards for new employees. I also processed new employees applications.
MasTec 1/7/15 - 7/21/17
Winter Garden, Fl 34787
Area Manager: Doug Gordon Office Manager: Jeanne Soto
Clerical Support - Processed new work orders for KCD's and IPC's by pulling the work orders from the Doc Box made copies of the prints, cup sheets and permits then put into three file folders and handed out to the Placing, Splicing and filed the Master copy in the open file drawer. Processed Finals and As Build's by making sure all the LMR's have been approved and all the billing matches up to the As Built Report. Processed Payroll, Purchase Orders, Filing, Print out the Daily Log Sheet, Snap Shots for the Supervisors and Scan in documents.
Salzmann Law Firm
02/18/13 - 10/9/14
Winter Park, Fl 32789
Attorney: Carolyn Salzmann
Medical Records Clerk - Called clients and health care provider’s requesting medical records from their date of service. Filled out HIPPA forms with the client and provider's information and what I am requesting for records. Updating the medical tab in Trial works with the bill statement totals, uploading the records under the provider I requested records from via fax or email. Scanned in the documents, answer the telephone and filing
Physiatric Pain and Medical Rehab Clinic, P.A
11/08/10 - 09/14/12
Orlando, Fl 32811
Doctor Nnamdi Nwagogwugwu
Director: Felita Nwaogwugwu
Receptionist Front Desk and Check Out -
I Checked in and out patients using EClinical software. Processed self pay patients by credit card or cash. Gave patients package to fill out (PIP, Private Insurance, or Workers Compensation). Called Attorney for Letter of Protection for patients who had no money. I gathered up patients medical records per request from either an Attorney or another Doctor's office and faxed over with the invoice. Scheduled appointments for new and returning patients. Scheduled appointments for Independent Medical Evaluation, Nerve Conduction Study, Peer Reviews and Depositions, invoiced IME's, Peer Reviews and Depositions. Faxed EMG reports and the Doctors notes to either One Call Medical, Med focus, and to the referring Doctor. Scanned in all documents in the patients chart (prescriptions, physical therapy reports, receipt of payment made, outside medical records, referrals, photo ID and insurance cards). Made up spread sheets using Excel. Made up brochures and holiday flyers in Microsoft publisher. Faxed to the insurance companies the Notification of Initial Treatment signed by the Doctor and the Patient. Processed Final Narrative Packages for the Attorney's so they can close out the patient's file and settle the claims. End of the business day I printed out the Daily Report. Rescheduled the no show patients and verified the patient's appointments for the following day.
Computer Experience:
Microsoft Word, Microsoft Office, Microsoft Publisher, Excel, IMS, E Med, Act, Power Point, Quick Books, Adobe Photo Shop, Fireworks, Mac Practice MD, Acorn , Onco EMR Scheduler, Trial Works, Oracle and Doc Box. Perfect Practice Case Management, Perfect Practice Scheduler, eClinical Works 12 and Google Chrome
Principals only. Recruiters, please don't contact this poster.